The people who ring us about hire
A builder with a site office at Coomera, a year of paperwork ahead and no wish to buy a copier for it. A strata office at Southport with a committee cycle that doubles its volume for a fortnight. A school that needs an extra machine for a term. A business whose copier has died and whose replacement is three weeks out.
Then the cautious ones. A growing office that has never measured its printing and does not want to guess. Hire is a cheap way to find out. Run a machine for a few months, look at the counters, and buy or lease with facts in front of you.
Hire, rental, lease and finance
| Arrangement | How it works | Who it suits |
|---|---|---|
| Hire | Short and flexible, dates agreed up front | Projects, trials, gaps, events |
| Rental | A continuing arrangement, paid by the period, machine stays ours | Offices that want a steady monthly cost and no ownership |
| Lease | Cost spread over a fixed term, often with a choice at the end | Offices that want a stable, longer arrangement |
| Finance | You buy and pay over time, you own it at the end | Offices that want the machine for good |
People use these words loosely, and what is covered varies from one agreement to another. Our guide on lease, buy or refurbished sets out the questions to ask, and we walk through each option on the phone. Each has its own paperwork and its own risks, and we say so when buying would suit you better.
Photocopier rental Gold Coast offices set up in an afternoon
Tell us the dates, the pages you expect to print and what the machine must do. We say what can be arranged. We deliver it, put it on the network, set up scan to email and make sure the front desk knows which button to press. If it stops, the same team that placed it fixes it. When the hire ends, we collect the machine and wipe the drive.
The looser the arrangement, the more it pays to ask what is included. Toner, service visits, the counter reading and what counts as damage should all be said out loud before the machine is booked. We cover them on the call.
What arrives with the machine
- A commercial copier or multifunction matched to what you print
- Delivery, installation and a network connection
- Scan to email and printing tested from your own desks
- Service from technicians who carry the common spare parts
- A phone number that reaches people who know the machine
The Coast has seasons, and so does your paper
Gold Coast offices do not print evenly through the year. School holidays and event weeks put hospitality and tourism desks under pressure. Property offices run hot around settlements and quarter end. Accountants disappear into tax time. A machine on hire for a few months can carry the peak without leaving you with an extra copier for the other nine.
Phone early if you can see a peak coming. The sooner we know the dates, the more we can arrange.
Picking the machine to hire
The same questions apply as for buying. Pages a month, colour or black and white, A3 or A4, what finishing matters, how many people use it. A machine that is too small wears out in a hire period, and one that is too big costs more than the job justifies. If you need larger sheets, see A3 photocopiers. If a printer will do, office printers may be all you need.
If you hire first and then decide to buy, we tell you honestly whether the model you used is the right one to keep.
Getting a copier into a site shed or a strata building
A machine for a site office needs a stable surface, a power point that is not shared with a welder and a dry spot clear of dust. Tell us about the shed. Dust from a build is one of the few things that can ruin a hired copier quickly, and a few simple habits keep it out.
In a strata building the lift is the issue. Many buildings want the lift booked and protected, and the manager is the person to ask before a machine arrives. Offices on the Gold Coast are often in buildings where the loading bay is shared, so we find out access details before the delivery date rather than on it.
What we ask on the call
- The start date, and the date you think you will hand it back
- Roughly how many pages a month, and the heaviest month you expect
- Colour, black and white, or both
- Whether you need A3, a stapler or a hole punch
- How many people share it, and whether you scan to email
- The floor, the lift and the nearest power point
Reading the counter at the end
A hired machine carries a page counter, and it is the fairest way to see what was used. We note the reading at the start and again when the machine comes back. Offices are sometimes surprised in both directions: some print far less than they feared, and some are shocked by a busy month. Either way, you have the number, and it is a good basis for deciding whether to buy.
What we do not hire
We hire commercial machines for commercial use. Home inkjets and tiny desktop printers are outside what we do, and a business that only needs one of those is better served by a shop. If you ring about one anyway we will say so honestly.
Short jobs, moves and gaps
Some of the best uses of hire are brief and specific. A tender that needs a pile of copies and a machine in the room. An office in the middle of a move, with the old copier packed and the new one not yet in. A training week with many handouts. A fit out with a site office. Tell us the dates and what the work involves.
If you are moving and the existing machine has to go with you, see photocopier relocation and removal.
Photocopier lease on the Gold Coast, for longer needs
If the need runs for years, hire stops making sense and a lease or a purchase usually wins. A photocopier lease Gold Coast businesses choose spreads the cost over a term and may include service, so the monthly figure is predictable. The details of what is included differ, including what happens when the term ends, and we explain them before you agree.
For printers rather than copiers see HP printer hire and Canon printer lease and rental.
Hire against buying second hand
People sometimes compare hire with a tested second hand machine. The difference is who carries the risk of a long life. With hire, we do. With a purchase, you own it, and the machines we sell are warranted. For a short job hire is simpler. For two years or more the arithmetic usually favours a lease or buying, and a second hand copier is often the lowest cost way to own one. See used photocopiers and refurbished photocopiers.
Hospitality, tourism and the weeks that break a copier
Hotels, serviced apartment managers and tour operators on the coast run their back offices hard around holiday weeks. Arrival lists, registration forms, housekeeping sheets, invoices to agents. If the office copier is already close to its ceiling, a heavy week is when it quits. A short hire alongside the existing machine takes the pressure off and gives the old one a rest.
Looking after a hired machine
Technicians are trained, experienced and certified, and we send the one who suits the make. Repairs are done where the machine sits and 98% are fixed on the first visit. If the same fault returns, it is fixed again at no charge. Same day service is available, and if the lines are busy the call is logged and returned.
Ring us
Phone (07) 3096 0331 or use the contact form with how long you need the machine, how much you print and what it must do. The terms are agreed on the phone before anything is booked. Nothing is locked in.
A long strip of coast
Several offices, one steady standard
The Gold Coast is a long thin city. A practice at Southport, a branch at Burleigh and a depot at Molendinar can each own the same model of copier and each behave differently, because the room, the traffic and the air are different.
If your business has more than one site we are glad to keep the records for each machine together, so the second branch benefits from what we learned at the first.
- Each machine on its own. Location and use shape what we look at.
- Sites kept together. One set of notes across your offices.
- Same standard everywhere. The same careful job whichever branch rings.
Keep reading
Photocopier salesNew, rebuilt, ex demo and second hand commercial copiers, chosen around the work.Printer sales and leaseCommercial printers, multifunctions, A3 copiers and plotters, bought, rented, leased or financed.
Lease, buy or refurbishedHow leasing, buying new, finance and a refurbished machine compare for a Gold Coast office.HP printer hireCommercial HP LaserJet and multifunction printers on hire.Canon printer lease and rentLease, rent or hire a commercial Canon printer.
Installation and setupPlaced, connected, set up for scanning and tested from the desks that will use it.Relocation and removalWe move copiers and office printers between suburbs and floors, reconnect them and test them, and remove the ones you no longer need.Buy, sell and lease
Buy, sell and lease commercial copiers on the Gold Coast
We also sell new and refurbished commercial copiers and buy used ones. Same team, same technicians.
A few recent visits
Common questions from Gold Coast offices
Can I hire a photocopier on the Gold Coast?
Yes. Tell us the dates, the pages and the features you need and we say what can be arranged.
How is hire different from a lease?
Hire is short and flexible. A lease spreads the cost over a fixed term. We go through both against your own numbers.
Is service included while I have the machine?
Our technicians look after hired machines. What is included in a given arrangement depends on the machine and the terms, and we say exactly what on the phone.
Can I try a machine before I buy?
Yes, that is a common reason to hire. A few months tells you the real page volume and which features the office uses.
Do you hire printers as well as copiers?
Yes. See the HP printer hire and Canon printer lease pages.
What happens to my scans when the hire ends?
We collect the machine and wipe the drive.
Can I hire a copier for a building site office?
Yes. Tell us how long the job runs and how many people use the machine, and we say what suits.
Can I lease a copier instead of buying one?
Yes, and a lease suits an office that wants a stable arrangement. We explain the terms, including the end of the term, before you commit.
